Secretary

Trading (Import and Export of Perfume and Cosmetics) • Full-time • Λεμεσός, Limassol, Cyprus • 2w ago

Phone: 99882212

Job Title: Secretary

Location: Limassol, Cyprus

Industry: Trading (Import and Export of Perfume and Cosmetics)

Job Description

Our company is a dynamic and growing trading company specializing in the import and export of perfume and cosmetics, is seeking a highly motivated and ambitious Secretary to join our team in Limassol. The ideal candidate will possess excellent organizational skills, a proactive attitude, and the ability to handle multiple tasks efficiently. This role requires frequent travel to various countries, making it a perfect opportunity for someone looking to combine administrative expertise with international business exposure.

Key Responsibilities

Administrative Support:
Provide comprehensive administrative support to the management team.
Organize and maintain files and records, ensuring they are up-to-date and easily accessible.
Schedule and coordinate meetings, appointments, and travel arrangements.
Travel Coordination:
Arrange and manage travel itineraries for business trips, including flights, accommodations, and transportation.
Prepare necessary travel documents and ensure all arrangements are in order.
Sales Support:
Assist in the preparation and processing of sales orders.
Support the sales team in identifying and contacting potential clients.
Conduct market research to identify new sales opportunities and trends in the perfume and cosmetics industry.
Invoicing and Financial Duties:
Prepare and issue invoices to clients.
Track and follow up on payments, ensuring timely collection of receivables.
Assist in maintaining financial records and reports.
Customer Support:
Handle customer inquiries and provide exceptional customer service.
Address and resolve any customer issues or complaints promptly and effectively.
Maintain strong relationships with clients, ensuring their satisfaction and loyalty.
Ambition and Initiative:
Proactively seek ways to improve office operations and increase efficiency.
Take initiative in supporting various projects and tasks as needed.
Demonstrate a strong desire for professional growth and willingness to take on new challenges.

Qualifications and Skills:

Proven experience as a secretary, administrative assistant, or in a similar role.
Excellent organizational and multitasking abilities.
Strong communication skills, both written and verbal.
Ability to travel internationally as required.
Experience in sales support and customer service.
Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
Knowledge of invoicing and basic financial principles.
Fluency in English is required; additional languages are an asset.
Ambitious, proactive, and able to work independently.

Benefits: