Job Title: Secretary
Location: Limassol, Cyprus
Industry: Trading (Import and Export of Perfume and Cosmetics)
Job Description
Our company is a dynamic and growing trading company specializing in the import and export of perfume and cosmetics, is seeking a highly motivated and ambitious Secretary to join our team in Limassol. The ideal candidate will possess excellent organizational skills, a proactive attitude, and the ability to handle multiple tasks efficiently. This role requires frequent travel to various countries, making it a perfect opportunity for someone looking to combine administrative expertise with international business exposure.
Key Responsibilities
- Administrative Support:
- Provide comprehensive administrative support to the management team.
- Organize and maintain files and records, ensuring they are up-to-date and easily accessible.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Travel Coordination:
- Arrange and manage travel itineraries for business trips, including flights, accommodations, and transportation.
- Prepare necessary travel documents and ensure all arrangements are in order.
- Sales Support:
- Assist in the preparation and processing of sales orders.
- Support the sales team in identifying and contacting potential clients.
- Conduct market research to identify new sales opportunities and trends in the perfume and cosmetics industry.
- Invoicing and Financial Duties:
- Prepare and issue invoices to clients.
- Track and follow up on payments, ensuring timely collection of receivables.
- Assist in maintaining financial records and reports.
- Customer Support:
- Handle customer inquiries and provide exceptional customer service.
- Address and resolve any customer issues or complaints promptly and effectively.
- Maintain strong relationships with clients, ensuring their satisfaction and loyalty.
- Ambition and Initiative:
- Proactively seek ways to improve office operations and increase efficiency.
- Take initiative in supporting various projects and tasks as needed.
- Demonstrate a strong desire for professional growth and willingness to take on new challenges.
Qualifications and Skills:
- Proven experience as a secretary, administrative assistant, or in a similar role.
- Excellent organizational and multitasking abilities.
- Strong communication skills, both written and verbal.
- Ability to travel internationally as required.
- Experience in sales support and customer service.
- Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
- Knowledge of invoicing and basic financial principles.
- Fluency in English is required; additional languages are an asset.
- Ambitious, proactive, and able to work independently.
Benefits:
- Competitive salary based on experience.
- Opportunities for international travel.
- Professional development and growth within the company.
- A dynamic and supportive work environment.
If you’re interested in joining our team, please send your CV to Alharamain-europe@cytanet.com.cy.
Phone: 99882212
Our company is an equal opportunity employer.
We celebrate diversity and are committed to creating an inclusive environment for all employees.
