About BDO Malta
BDO Malta is dedicated to maximize the potential of our greatest asset—our employees. We embrace change and the opportunity it brings. We are focused on delivering high quality customer service and are committed to recruiting, developing, rewarding and retaining our global workforce.
BDO’s core purpose is Helping People Thrive Every Day. Our core values reflect how we manage our work, our relationships and ourselves. As an employee of the firm in Malta, you will live true to our core values of People First, being exceptional every day in every way, embracing change, feeling empowered through knowledge and choosing accountability.
Our core values are the standards by which we conduct ourselves day in and day out, both internally and externally.
About the role
As the first point of contact for the firm, the chosen candidate will be an individual with a pleasant personality, keen on delivering the best client experience to our visitors. The same personality traits will be well reflected through phone calls with the firm’s clients and suppliers. The Front office Assistant will also be responsible for maintaining a welcoming environment within the office and our meeting spaces.
Duties and Responsibilities
The Employee will be mainly responsible to:
- Carry out administration duties and ensure that the front office is maintained and managed to the highest standards;
- Liaising with external parties on issues related to the administration of the office;
- Providing front desk support, greeting and attending to all visitor’s needs;
- Be the first point of reference for clients or guests walk-ins or telephone calls;
- Assist with requests coming from tenants within the building;
- Handling incoming / outgoing correspondence and coordinating with couriers;
- Organising and administering various meetings;
- Organising meetings, travel arrangements, conferences, and other special events, as required;
- Ordering stationery, kitchen and other office supplies;
- Managing of phone calls, handling correspondence and answering customer enquiries;
- Monitoring and maintaining office health and safety measures and any other ad hoc duties as required;
- Offering hospitality services to guests during meetings within the office building;
- Assisting in administrative tasks as required from time to time
Knowledge & Skills
- Minimum of 3 years' experience in a similar position;
- Completely fluent in English and Maltese;- and
- Exceptional ability to create a welcoming environment.
- EU Working Permit
The duties of the Employee shall also include other duties which fall within the competence of the Employee which the Employer may assign from time to time.
If the above describes you and you enjoy working in a challenging environment with ample room for growth, this call is for you.
To apply please send us your detailed CV .
Candidates with immediate availability will be considered favourably
