SASMAR is currently hiring an Office Administrator to join our dynamic team. We are a fast-growing pharmaceutical company that specializes in personal care and fertility products, including our renowned Conceive Plus brand. Our products are distributed in over 70 countries through various channels such as supermarkets, clinics, hospitals, pharmacies, and drugstores.
As the Office Administrator at SASMAR, you will play a vital role in ensuring the efficient operation of our office and providing administrative support to various departments. We are committed to creating an inclusive and diverse work environment where employees are valued and respected.
Responsibilities
- Manage the day-to-day operations of the Malta office, including coordinating meetings, scheduling appointments, and maintaining office supplies
- Coordinate operations of our global offices
- Handle incoming and outgoing correspondence, including mail, email, and phone calls
- Assist with travel arrangements and accommodation bookings for employees
- Prepare and update documents, reports, and presentations
- Support HR department with employee onboarding and off boarding processes
- Maintain and organize electronic and physical filing systems
- Coordinate with vendors and suppliers for office maintenance and repairs
- Assist in organizing company events and social activities
Requirements
- Proven experience in an administrative or office support role
- Proficient in Google Office Suite
- Exceptional organizational and time management skills
- Strong attention to detail and accuracy
- Excellent communication and interpersonal skills
- Ability to multitask and prioritise tasks effectively
- Ability to maintain confidentiality and handle sensitive information
- Experience with travel bookings and accommodation arrangements is a plus
- Knowledge of office management systems and procedures
- High level of professionalism and a positive attitude
Benefits
- Competitive salary
- English language and multi-cultural work environment
- Private Health Insurance (medical, dental, hospitalisation)
- Career advancement opportunities in stable company
- Modern offices, convenient to public transport.
This position is based at our new villa offices in Ta' Xbiex.
