The ideal candidate will be able to effectively coordinate meetings and other office events. They should be comfortable answering inbound phone calls, distributing mail to employees and handling outgoing mail. They should also possess a friendly demeanor so they can effectively interact with office visitors and interview candidates.
Responsibilities
- Greet visitors and direct them to the appropriate departments or individuals
- Answer telephones and respond to inquiries via telephone or email
- Book meeting rooms, set up conference calls and take messages and minutes during meetings
- Perform administrative tasks, including filing and photocopying
- Write emails, memos, and letters
- Implement and/or develop office procedures and record systems
- Order and maintain supplies
- Organize and distribute messages
- Provide full travel-related support
- Prepare and mail outgoing correspondence
- Maintain confidential department files/records
- Perform routine bookkeeping tasks
- Assist with presentations and reports
- Provide support to the Operations manager, and other senior managers
- Assist the managers in all day–to-day business and personal activities
- Maintain the manager’s calendar and daily schedule by arranging appointments, meetings, engagements, and daily activities
- Observing best business practices and etiquette
Qualifications
- Degree in business administration, communications, or a related field
- 1-2 years of work experience in an administrative/office management role
- Must have exceptional attention to detail
- Strong organizational and time management skills, and ability to prioritize
- Must be a self-starter and driven
- Excellent communication and interpersonal skills
- Strong problem-solving skills and analytical abilities
- Must be proficient with Microsoft Office and Google products
- Fluent English is a must, and Greek considered as an advantage
How we approach things:
- Medium-sized company with a start-up culture and a can-do ethos.
- We focus on getting stuff done, not on the process or management hierarchy.
- Open-door policy across all levels and departments.
- An inclusive environment with staff from all around the world
What we offer:
- A mostly flexible working schedule.
- Training on the job.
- Hardware & Software allowance or work equipment is provided to make sure you have all the right tools to get the job done.
- Opportunity to progress within the company.
- Medical Group Insurance
- Friendly environment
- Unlimited daily snacks and coffee
- Attractive remuneration package
- Regular team events and activities
- Free parking
- Discounts on company’s name
- Vibrant, professional, and multicultural team
