At KSM, our mission is to be the strategic HRBP for the companies we collaborate with, while contributing to the professional development and satisfaction of candidates' goals. Guided by our core values and through our personalised practices, we strive to bring employees and companies together, offering services aligned with their goals and aspirations, fostering a high-quality and innovative future.
We are currently seeking on behalf of our client an
Administrative Assistant, who will play a vital role in supporting the Leadership team of Directors, ensuring efficient daily operations.
The role requires a blend of organisational, communication, problem - solving skills and technical proficiency.
Primary responsibilities include:
- Communication Management: Answering and directing phone calls, responding to emails, and acting as the first point of contact for internal and external inquiries
- Scheduling: Organising and scheduling appointments, meetings, and travel arrangements for team members
- HR Administration: Monitoring & coordinating Annual leaves of the team
- Office Coordination: Ordering office supplies, managing inventory, and ensuring that all necessary equipment is operational
- Documentation: Preparing and distributing correspondence, memos, reports, and other documents. Maintaining filing systems
- Support Functions: Providing general support to visitors and assisting with various administrative tasks such as data entry and document management
- Confidentiality: Handling sensitive information with discretion and ensuring compliance with data protection regulations
- Team Collaboration: Collaborating with other departments and stakeholders to facilitate communication and workflow
Requirements
- Organizational: Ability to manage multiple tasks efficiently while maintaining attention to detail
- Communication: Excellent verbal and written communication abilities to interact effectively with team members and clients
- Technical Proficiency: Familiarity with office management systems and software, particularly MS Office (Excel, Word, PowerPoint)
- Problem-Solving: Capacity to address issues proactively and find solutions in a fast-paced environment
- Experience: Prior experience in administrative roles is often preferred, along with relevant educational qualifications (high school diploma or equivalent; further education is a plus)
- Fluency in Greek and English
Benefits
- Competitive compensation depending on your experience
- Dynamic work environment
- Great experience in a well-known & respected growing business
