Company Description
AdSTARS Agency is a dynamic, full-service marketing communications network with a global reach.
Our guiding principles are "WE WORK WITH BUSINESS OWNERS. WE HIRE TALENTS. WE BUILD STAR BRANDS."
We are deeply passionate about the transformative power of creativity to inspire audiences and drive brand and business growth. With a rich history spanning several years, we prioritize innovation and adaptability, ensuring that we remain at the forefront of the industry. What matters most to us is not just our past achievements but our current and future endeavors. As we move forward, we are dedicated to being the most creative and effective agency, committed to serving our clients and empowering our team.
Role Description
This is a full-time remote role for a Personal Assistant to the Chief Executive Officer. The Personal Assistant will be responsible for executive administrative assistance, managing the CEO's tasks, and performing administrative tasks to support daily operations.
Qualifications
- Executive Administrative Assistance and Personal Assistance skills
- Administrative Assistance abilities
- Strong organizational and time management skills
- Excellent written and verbal communication skills
- Proficiency in MS Office and other relevant software
- Attention to detail and discretion in handling confidential information
- Prior experience in a similar role or real estate industry knowledge is a plus
- Marketing or Financial University Degree
- Languages: English & Russian or Ukrainian
Responsibilities
- Administrative Support: Manage the CEO’s schedule, appointments, meetings, and travel arrangements. Handle correspondence, calls, and emails on behalf of the CEO.
- Project Coordination: Assist with marketing campaigns, ensuring tasks are completed on time and according to the CEO's directions. Track progress and report updates to the CEO.
- Client Relations: Communicate with clients, vendors, and partners. Schedule meetings, prepare agendas, and follow up on action items to ensure smooth communication and collaboration.
- Research and Reports: Conduct market research, competitor analysis, and gather data to support the CEO’s decision-making process. Prepare reports, presentations, and briefs.
- Marketing Support: Assist in coordinating marketing strategies, including social media campaigns, content creation, and ad placement. Collaborate with marketing teams to ensure alignment with the CEO’s vision.
- Document Management: Organize and maintain important business documents, contracts, and marketing materials. Ensure that all files are up-to-date and easily accessible.
- Event Coordination: Help plan and coordinate events, open houses, property showcases, and client meetings. Ensure all logistical details are handled smoothly.
- Personal Tasks: Handle personal errands and tasks for the CEO as needed, including scheduling appointments, managing household matters, or arranging personal travel.
- Confidentiality: Maintain strict confidentiality of all business and personal matters related to the CEO and the company.
- Problem Solving: Act as a go-to person for urgent issues, helping the CEO resolve challenges quickly and efficiently.
