Job Description
We are looking for a diligent senior executive assistant to provide high level support to the C-level Executive with all daily business and administrative duties. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal candidate will have the ability to exercise good judgement in a diversity of situations, have strong written and verbal communication skills, and the ability to maintain a realistic balance among multiple priorities.
Main Responsibilities
- Sustain a daily calendar of meetings and events
- Prepare reports and update internal databases
- Screen incoming phone calls, take and deliver accurate messages, respond to requests by gathering and providing information to the Executive
- Manage and coordinate the Executives' business travel and travel - related activities, prepare expense reports
- Draft and prepare correspondence for internal announcements, board meetings, and organizations that the Executive is involved with
- Organize business meetings and prepare supporting materials
- Conserve the Executive's time by reading, researching, collecting and analyzing information well in advance
- Act as a liaison between the Executive and any internal/external partners
- Take minutes and detailed notes during Executive Meetings, follow up on action items
- Be involved in ad-hoc projects
Requirements
- Educated to degree level - Business Studies or Legal Studies
- 10+ years supporting C-level Executives
- Similar experience within the Shipping sector would be preferable
- Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
- Proactive problem solver with exceptional communication and interpersonal skills
- Outstanding organizational and time management skills/ability to multi-task
- Maintain professionalism and strict confidentiality with all materials and exercise discretion when interfacing with the business
- Responsive to emails/tests/phone calls, with contact outside normal business hours
- Proven ability to work under pressure and to tight deadlines
- Fluent in Greek and English (any other European language is a plus)
Benefits
- Daily paid lunch
- Life & Health Insurance
- Dental Insurance
- Annual discretionary bonus
