Our client, an Events Management Company is looking to recruit an HR & Office Coordinator to join their dynamic HR team.
The HR and Office Coordinator supports the Human Resources department by performing administrative tasks, facilitating communication across departments and assisting with recruitment, onboarding, employee relations and employee engagement initiatives.
This role requires strong organizational skills, attention to detail, and the ability to handle sensitive information with discretion.
Recruitment Support:
- Assist in posting job openings on various platforms and scheduling interviews
- Coordinate communication with candidates and participate in the interview process as needed
Onboarding and Off-boarding:
- Coordinate the onboarding process for new hires and manage off boarding procedures for departing employees
Employee Records Management:
- Maintain and update employee records in the HR database, ensuring accuracy and confidentiality
- Assist with tracking employee leave requests and support employees with related inquiries, updating the system as needed
Employee Relations:
- Serve as a point of contact for employee inquiries regarding HR-related matters
- Support conflict resolution efforts and promote a positive workplace environment
- Employee Engagement and Events:
- Plan and execute employee engagement initiatives to foster a positive work environment, in alignment with the HR strategy
- Organize company events, workshops, and team-building activities that promote employee satisfaction and retention, according to the HR strategy
Office Support:
- Coordinate immigration processes, including work permits and residency documentation, ensuring compliance with legal requirements
- Manage travel arrangements for employees, including booking flights, accommodations and transportation.(When needed)
- Oversee visa application processes for business travel and ensure timely completion of required documentation
- Support the daily operations of the office to ensure a well-organized and efficient workplace
- Assist in managing office supplies inventory and coordinate with vendors for replenishment and maintenance when needed
- Act as a point of contact for office-related inquiries, including maintenance and facility support, in the absence of the Office Manager
- Support compliance with health and safety standards within the office environment
Requirements
Education and Experience:
- Bachelor's degree in Human Resources, Business Administration, or a related field
- 1-2 years of experience in an HR support or administrative role
Required skills:
- Proficiency in HR Information Systems (HRIS) and other relevant software to streamline HR processes and improve efficiency
- Understanding of employment laws
- Ability to review HR data and prepare clear and accurate reports
- Competence in using Microsoft Office Suite (Word, Excel, PowerPoint) for various HR tasks
- Fluency in Greek and English, both written and verbal, to effectively communicate with a diverse workforce
Personal Attributes:
- Strong confidentiality ethics and the ability to handle sensitive HR information with discretion
- Strong organizational and time management skills
- Excellent communication and interpersonal skills
- Attention to detail and a high level of accuracy in work
- Problem-solving skills and a proactive approach to tasks
- High emotional intelligence and empathy, enabling effective understanding and management of employee needs and concerns
- Ability to adapt to changing circumstances and environments
- Sense of responsibility and accountability in fulfilling duties
Benefits
- Competitive salary with an Annual Discretionary Bonus
- Health and Dental Coverage for Well-being
- 21 days Annual Leave
- 5 paid sick leave days
- Flexible Working Hours
- Working from Home Option
- Long Weekend Leave
- Maternity/Paternity Top Up allowance
- Complementary Lunch at the office
- Laptop
