Administrative Officer

San Giljan, Malta

Full Time

Onsite Role

PURPOSE OF JOB:

To assist the administration team in the provision of clerical and administrative services to our clients. Including
To work with the Administration Manager/Senior Compliance Officer in ensuring efficient administration throughout the company.
To carry out secretarial, administrative and clerical duties.

MAIN RESPONSIBILITIES, TASKS & DUTIES:

To pro-actively provide administrative support including filing, word processing.
To assist with the general administration of work within the admin team.
To assist in the compilation of such reports and records, and assessment of data as may be required by the company.
To assist in the compilation, maintenance and analysis of student records.
To use computerized systems e.g. Word, Excel, Outlook and databases, to input and manage data and produce required documentation.
To input and validate data onto the company computerized systems as required.
To comply with all data protection requirements with regards to the access and dissemination of personal data (GDPR).
To schedule and coordinate meetings, appointments and events, attend meetings, take notes/formal minutes as required.
Day to day post duties as required.
Day to day general clerical duties as required.
Such other duties as may be determined from time to time within the general scope of the post.
The job description will be reviewed as and when required.
Support orientation programs, student workshops, and engagement activities.
Facilitate communication between students and staff.
Coordinate with other departments for seamless service delivery.
Address and resolve student concerns and complaints professionally.

KNOWLEDGE AND SKILLS:

Essential

Computer literate in Microsoft Office special focus on Excel (pivot tables etc.).
Ability to meet deadlines.
Ability to communicate effectively at all levels within an organization. General Office experience.
Being able to work as part of a team.

Desirable

Previous experience in the education sector
Experience of working in a client focused environment.

Additional Requirements

Flexibility to adapt to the evolving needs of the institution.
Ability to work collaboratively with faculty, staff, and students.
Commitment to providing high-quality service and support to students.

OTHER INFORMATION

The Administrative Officer will also be expected to demonstrate their commitment:
to GBS values and regulations, including equal opportunities policy.
the GBS’s Social, Economic and Environmental responsibilities and minimize.
environmental impact in the performance of the role and actively contribute to the delivery of GBS’s Environmental Policy.
to their Health and Safety responsibilities to ensure their contribution to a safe and secure working environment for staff, students, and other visitors to the campus.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned.

For data privacy please visit the link https://gbs.edu.mt/media/i3ahgw5t/gbs-he-malta-limited-privacy-policy-v21-vfinal.pdf

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