Working Hours: Monday to Friday, 08:00 - 12:00 or 09:00 - 13:00 (to be confirmed)

Job Purpose:

The Part-Time Receptionist / Facilities Coordinator will serve as the first point of contact for visitors, clients, and employees at our client’s office. This role is responsible for ensuring smooth day-to-day operations, enhancing workplace experiences, and maintaining a professional and welcoming office environment.

Key Responsibilities:

Front Desk Management:
Greet and assist visitors, clients, and employees in a friendly, professional manner.
Manage incoming calls, emails, and queries, directing them to appropriate personnel as needed.
Ensure the reception area is clean, organized, and reflective of the company's professional standards.

Facilities Coordination:
Coordinate and manage day-to-day office operations, including mail distribution, office supplies inventory, and meeting room bookings.
Collaborate with facilities management and service providers to ensure the office is well-maintained.
Act as the main point of contact for any workplace issues, escalating matters to relevant teams when necessary.

Workplace Ambassador:
Ensure a positive workplace experience by facilitating a comfortable and productive environment for employees and visitors.
Organize and support in-office events or meetings, including catering and AV setup.
Monitor and respond to employee concerns regarding office amenities and services, ensuring prompt resolution.

Health & Safety Compliance:
Assist with compliance related to health and safety regulations within the workplace.
Coordinate fire drills and other safety initiatives in collaboration with the Facilities team.

Administrative Support:
Provide ad-hoc administrative support, including scheduling meetings, arranging deliveries, and processing invoices.
Prepare reports related to office operations or facilities services, as required.

Qualifications & Skills:

Experience: Previous experience in a receptionist, facilities, or administrative role, ideally within a corporate or professional services environment.
Communication: Excellent verbal and written communication skills in English and Greek.
Customer Service: Strong customer service orientation and the ability to handle multiple requests efficiently.
Problem-Solving: Ability to resolve workplace issues quickly and effectively.
Organizational Skills: Strong attention to detail, with the ability to multitask and prioritize tasks.

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Facilities Coordinator

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