Maritime industry: Executive Assistant,
based in Piraeus
Responsibilities:
- Providing administrative support to ensure efficient office operations
- Providing general support to clients and other visitors
- Organizing and maintaining the executive's calendar, scheduling appointments, meetings and events
- Supporting the Chief Financial Officer as and when necessary
- Prioritizing and managing conflicting schedules to ensure the executive's time is used effectively
- Coordinating logistics for meetings, including room set up and catering, in line with Global Administration procedures
- Coordinating travel arrangements, including flights, accommodations and ground transport
- Organising and administer travel visas if required
- Preparing agendas, briefing documents and presentations for executive meetings
- Attending meetings, taking detailed minutes, and ensuring the action items are tracked and completed
- Working closely with executive and senior administrative assistants to handle requests and queries from senior Management
- Working with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations
- Providing polite and professional communication
- Liaising between the executives and other departments, or stakeholders to ensure timely communications
- Managing special projects as assigned, ensuring they are completed on time and within budget
Requirements
- Proven administrative or assistant experience
- Knowledge of office management systems and procedures
- Excellent time management skills and ability to multitask and prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Proficient in MS Office
- 5 to 7 years of experience in similar role
- Working experience in the shipping industry preferred
Benefits
- Competitive Compensation package
- Career development and growth opportunities
