About PAVE Studios:
PAVE Studios is setting the stage for a better way of producing, distributing and consuming the world’s greatest original content, all while empowering creators, simplifying content discovery, and fostering vibrant fan communities. The recently launched media company is building a unique ecosystem of genre-specific studios such as Crime House and OpenMind, and working alongside the top creators to unveil an array of fresh content across video, audio, books, live experiences, merchandise and more. We are bringing creators, content and community together, paving the way for a new era in media.
Overview
PAVE is seeking a highly organized and proactive Executive Assistant to support our Founder/CEO and ensure the smooth operation of both personal and professional activities. The ideal candidate will possess exceptional organizational skills, a keen attention to detail, and the ability to manage multiple priorities in a fast-paced environment. This role requires a resourceful problem-solver who is comfortable handling confidential information and working closely with high-profile talent and executives. The Executive Assistant will coordinate complex calendars, manage day-to-day team operations, and oversee travel arrangements, while also supporting broader company initiatives such as team events and holiday planning. A strong proficiency in Google Suite, excellent communication skills, and the ability to anticipate needs are essential. This is a key position that will play a critical role in enabling the success of the Founder and the broader PAVE team.
Essential Functions:
- Manage complex calendar, personal and professional, schedule and coordinate meetings both with internal and external teams. Work proactively to reschedule and to prioritize last minute changes to accommodate priorities.
- Ensure the calendar reflects priorities, while also making it appropriately available to internal and external parties.
- Coordinate day to day team operations, including recurring internal meetings, communications on behalf of Founder/CEO.
- Schedule and coordinate personal and professional travel - booking flights, car services, hotels and reservations. Prepare detailed travel itineraries for all trips.
- Manage general office and administrative tasks such as ordering supplies, catering, meeting room preparation, renewing subscriptions, mailing & deliveries.
- Responsible for preparing and maintaining meeting materials and presentation decks, drafting meeting notes, handling monthly expense reports, gift giving and reservations.
- Overall be the “go to” for any administrative needs and have the tenacity to see things through with a sense of urgency
- Conduct research on industry trends, meeting notes and ensure the Founder/CEO is prepared for meetings.
- Assist with preparation for speaking engagements and conferences, as required.
- Be proactive and anticipate needs and/or changes that may occur.
- Plan vacations for family and talent with travel itineraries.
- Plan dinner parties for family and talent, and ad hoc occasional errands.
- Coordinate team dinners, team building activities and in person staff meetings including location, meals, materials and transportation when needed.
- Perform other duties, as assigned by the Founder/CEO.
Prerequisite Knowledge, Skills, and Abilities:
- 2+ years of experience as an executive assistant or similar role in the entertainment or content production industry.
- Experience coordinating and managing travel plans and events, both personal and professional.
- Exceptional organizational skills with a strong ability to prioritize tasks, meet tight deadlines, manage multiple calendars, coordinate complex schedules, and handle large volumes of email and correspondence.
- Ability to prioritize multiple projects and expectations and maintain a sharp focus while managing competing priorities.
- Proficient in presentation deck building for meetings.
- Proficient in using Gmail, Google Drive and Google Calendar.
- Ability to comfortably work closely and discreetly with well-known talent and executives.
- Ability to handle sensitive information with a high degree of confidentiality and professionalism.
- High level of accuracy and attention to detail in all tasks, including travel details, documentation, scheduling, event planning and coordination.
Physical and Mental Demands:
- Ability to stand and sit for extended periods of time.
- Ability to lift up to 50 pounds in a safe and prudent manner.
- Ability to work and communicate well with other employees, management, individuals well-known to the public, creators, and studios.
- Ability to perform work utilizing manual dexterity of the hands.
- Ability to reach above and below shoulders, bend, stoop, squat, crouch, climb, kneel, push and/or pull, and twist.
- Ability to read, write, and understand English.
- Ability to work in a fast-paced environment.
- Ability to work in the Los Angeles PAVE Studios office environment on a full-time basis, with some night and weekend work, as required.
- Ability to remain calm and composed under pressure and in high-stress situations.
- Ability to succeed in a fast-paced, around-the-clock work environment.
- Correctable vision and hearing.
This job description is not intended to be all-inclusive, and the employee will also perform other reasonably related duties as assigned by immediate supervisor and other management as required. PAVE Studios reserves the right to revise or change duties as the need arises. This job description does not constitute a written or implied contract of employment.
PAVE Studios is an equal opportunity employer. We do not discriminate against any employee or applicant based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected status.
